Global Talent & Development Admin Coordinator - fix term

Global Talent & Development Admin Coordinator

Location: Warsaw, hybrid work

Working as a key member of the HR Operations Team based in Regional Human Resources (HR) Centre, we are looking for a customer service oriented specialist to provide support to our Talent &  Development Center of Excellence. This role supports the end to end administration for key programmes and activities within enterprise learning and talent practice areas serves as the initial point of contact for key stakeholders.

The principal activities of this role are:

• Platform management  for key programmes
• Set up meetings according to the participants availability, including differences in time zones
• Management of Box folders, SharePoint and MS Teams, e.g. Updating documents – (changes to agenda, manage document storage)
• Management of shared project mailboxes (checking daily, answering queries)
• Work with external providers
• Maintenance of the learning planner (with status updates)
• Schedule calls for cohorts and record them
• Attend regular calls to provide update and monitor progress in the project
• Providing reports for online courses if requested
• Coordinate translation with external company as needed
• Gathering and handling nominations process for all programmes
• Reporting, project plans, cooperation with external parties and supporting virtual and live events
• Answering on queries related to learning and talent programs (from vendors, coaches and participants)
• Coordinate all communications, Talent Directors’, HRBPs queries and manager’s questions
• Online training cohort administration and management via SABA and Degreed under direction of Enterprise Learning Specialist, Enterprise Partners and Global Talent Lead.
• Launch plans and checklists
• Uploading participant spreadsheets, update and upload cohort specific content in the system
• Administers surveys, analyzes data, prepares insights summary
• Proactively support Talent &  Development Center of Excellence
• Constantly looking for areas of improvements in order to build more space for additional activities
• Interact with the HR team during calls and townhalls to increase your visibility in HR community
• Partnering the Project Manager and share knowledge across our teams.

Required Capabilities:

• Ability to multi-task and handle competing priorities
• Exceptional organizational skills, high level of flexibility and ability to manage detail
• Strong focus on customer service/support
• Prior administrative experience; ability to follow processes, preferably in learning and development
• Preferable experience with MS Teams
• Detail oriented
• Able to handle a large volume of transactional work with a high level of consistency
• Very good command of English
• Excellent communication and interpersonal skills
• Proactive approach in addressing obstacles/barriers
• Team Player – Collaborative style of working
• Experience in global business environment
• Experience with MS Teams, Zoom and Workday would beneficial
• Available for possible business travelling

AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law.

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.