Personal Assistant & Office Manager

Personal Assistant to Country President / SHE Coordinator – Singapore

At AstraZeneca, we believe in the potential of our people and we’ll develop you beyond what you thought possible. We make the most of your skills and passion by actively supporting you to see what you can achieve no matter where you start with us. As a Personal Assistant to Country President & Office Manager in Singapore, you’ll play a pivotal role in the organization by providing strong secretarial & administrative support to our Country President and smooth day to day operations in our Singapore Office.

You'll perform a variety of secretarial, administrative and project-oriented activities in support of the Country President (CP)/ Office Manager  and the HR/Office Administration function. As office manager, you'll oversee the IFM and adept at optimizing facility operations to ensure efficiency, cost-effectiveness, and alignment with organizational goals, while also enhancing the overall workplace environment.

ABOUT ASTRAZENECA

AstraZeneca is a global, innovation-driven BioPharmaceutical business that focuses on the discovery, development and commercialisation of prescription medicines for some of the world’s most serious disease. But we’re more than one of the world’s leading pharmaceutical companies.

Part of a global leading pharmaceutical, we’re proud of our heritage and where we’re heading – AstraZeneca’s exponential growth and unrivalled success in our International markets. Our pipeline keeps us leading the way and provides us with stability to build a long term commitment. It fuels us every day – by realising our pipeline we’re addressing huge unmet needs and unserved patients. It’s rewarding and inspiring.

Accountabilities:

• Provide administrative or secretarial services to the Country President, coordinating complex meetings and off-site events, diary arrangements, travel, and expense reimbursement in line with AZ policy.

• Oversee office administration activities to ensure facility is well-kept and fully meets SHE requirements. May co-ordinate workflow management and mentors junior team members to ensure effective allocation of resources.

• Ensure the requirements of the country's driver safety program, DriveSuccess ,are in place, monitored and reviewed.

• oversee the IFM & Office rental management & renovation

​Essential Requirements:

• Minimum GCE ‘A’ level or equivalent

• 5 years of administrative experience

• Ability to follow processes

• Ability to work independently and multi-task with ease

• Ability to communicate openly and effectively both verbally and in writing in business standard English

• Strong interpersonal skills and customer service orientation

• Competent in the use of MS Office

• Experience with a variety of software/systems

• Can create and maintain systems for efficiency for both self and others

Desirable Requirements:

• Knowledge of SAP/Concur

• Team management skills

Why AstraZeneca?

At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We’re on an exciting journey to pioneer the future of healthcare.

So, what’s next?

• Are you already imagining yourself joining our team? Good, because we can’t wait to hear from you.

• Are you ready to bring new ideas and fresh thinking to the table? Brilliant! We have one seat available and we hope it’s yours.

Where can I find out more?

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This position is not eligible for sponsorship of employment visa/work permit in Singapore.

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.