Commercial Coordinator, time-limited (parental leave)

This is what you will do:

The Commercial Coordinator is responsible for the administrative support of the Commercial Head and the Digital Marketing. S/he handles details of a highly confidential and critical nature, and hence is required to function efficiently and effectively in a fast-paced professional environment. Abilities like independently managing projects and processes as well as handling multiple tasks with competing priorities and deadlines is essential for this position.

You will be responsible for:

• Provide administrative support to Head of Commercial such as organization of internal Commercial team meetings & trainings; managing workflow of documents signed by the Head of Commercial Germany

• Support of Digital Marketing Team in preparation of all relevant organisational tasks (incl. content creation, approval and upload…)

• Internal meeting and event handling

• Support with creation of presentations

• Manage efficiently external vendors: communication, events and translation agencies

• Handle general vendor, invoice and payment process for all external vendors

• Handle contract management and documentation

• Take over Commercial projects such as e.g. process optimization etc.

• Manage CO2 budget of commercial team

• Organize efficiently the central storage of promotional materials

• …

Financial & other tasks

• Responsible for overall Commercial budget administration,

• Support Head of Commercial and Digital Marketing Team in managing operational spend (monthly accruals, budget tracking)

• Participate in administrative and financial workflow for offers, orders and invoices with respect to marketing activities

• Handle invoices, create necessary forms, ensure adherence to SOP (PRF, new vendor, PO Management)

• Provide general office administration and backup for other assistants (Executive & Office Assistant, other Marketing Assistants)

• Backup for order management

• Closely collaborate and pro-actively communicate within the assistant group to manage tasks and processes across departments.

• Provide general office administration and backup for other assistants in other departments

You will need to have:

• At least 1 year of experience as an assistant/coordinator

• Commercial degree or equivalent

• Strong organizational skills and ability to manage small projects independently

• Basic understanding of digital marketing tools and channels (e.g., email platforms, social media, content management systems)

• Ability to support campaign coordination, content updates, and internal communication efforts

• Excellent social skills

• Excellent written and oral communication skills in German & English

• Very good computer skills (MS Office)

• Highly service oriented, able to handle multiple and changing priorities

• High degree of accuracy and attention to detail

• Sense of ethics and responsibility

• High level of motivation and a proactive approach

We would prefer for you to have:

• Flexibility and ability to adapt to changing conditions

• Experience in the life science/pharmaceutical industry is a plus

• Experience working with cross-functional teams, especially in marketing or communications

• Familiarity with compliance requirements in a regulated industry (e.g., pharma, healthcare)

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.