Senior Administrator – Global Portfolio & Project Management

At AstraZeneca, every employee plays a vital role in delivering life-changing medicines. Step into a Senior Administrator role at our Gothenburg site where your impact is felt every day. You’ll keep leaders focused on deliveringinnovative, life‑saving medicinesby steering the complex demands of their business with clarity and confidence. Your work is the backbone of ourambitious mission, and success depends on theskills, initiative, and collaborationyou bring to our dedicated team. If you thrive in fast-moving environments and love making things run smoothly, this is where your strengths will shine—right here at our vibrant site in Gothenburg.

About the Role

The Senior Administrator within Global Portfolio and Project Management (GPPM) will work closely with executive leaders across the world, supporting our BioPharma team and making a real impact every day. It’s a dynamic role where your agility, initiative, and calm under pressure will shine—juggling evolving priorities, solving problems before they escalate, and building strong relationships across AstraZeneca. If you value discretion, enjoy fast-paced teamwork, and love bringing structure and positivity to complex environments, this is a place where you’ll thrive and grow. You are championing a vibrant, fun culture where people feel supported, energized, and able to do their best work

Key Responsibilities

• Support coordination of the GPPM BioPharma leadership team, including setting agendas, preparing meetings, setting annual calendars etc.
• Provide all-round administrative support—scheduling, travel, expenses, purchase orders, meeting logistics, and document management—across multiple leaders and teams.
• Assist with new employee and leader onboarding/offboarding.
• Point of contact for functional engagement activities incl supporting global / local events.
• Maintain and circulate key information using collaboration platforms such as SharePoint, OneNote, and other systems.
• Organize and troubleshoot complex, multi-site meetings using platforms such as VMR, and Teams. Adopt new systems, technologies, and working practices as they emerge.
• Liaise with global AZ locations and admin counterparts to ensure efficient collaboration across GPPM and Enterprise partners e.g. R&D functions.

Essential Experience

• Extensive experience supporting senior leaders in a global organization including experience in VP level calendar management.
• Experience in implementing information management strategies and collaboration tools at functional level.
• Advanced proficiency across administrative systems such as Microsoft 365 apps and tools.
• Proven ability to manage confidential information and shifting priorities with minimal supervision.
• Collaborative, professional, and adaptable in fast-paced environments.
• Event and task management capabilities; comfortable learning new technology.

Desirable Experience

• Background in pharmaceuticals or drug development.
• Experience supporting large leadership or governance meetings.
• Expert with OneNote, Teams, Concur, or similar collaborative and travel systems.
• Administrative qualifications or knowledge of drug development processes.

Join us and be a key part of a collaborative, high-impact team making a real difference for patients worldwide!

Apply with your Cover letter and CV no later than November 2nd, 2025.

Date Posted

24-okt.-2025

Closing Date

02-nov.-2025

Our mission is to build an inclusive and equitable environment. We want people to feel they belong at AstraZeneca and Alexion, starting with our recruitment process. We welcome and consider applications from all qualified candidates, regardless of characteristics. We offer reasonable adjustments/accommodations to help all candidates to perform at their best. If you have a need for any adjustments/accommodations, please complete the section in the application form.

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.