Personal Assistant

At AstraZeneca, we pride ourselves on crafting a collaborative culture that champions knowledge-sharing, ambitious thinking and innovation – ultimately providing employees with the opportunity to work across teams, functions and even the globe.

Recognizing the importance of individualized flexibility, our ways of working allow employees to balance personal and work commitments while ensuring we continue to create a strong culture of collaboration and teamwork by engaging face-to-face in our offices 3 days a week. Our head office and BlueSky Hub in downtown Toronto are purposely designed with collaboration in mind, providing space where teams can come together to strategize, brainstorm and connect on key projects.

Our dedication to sustainability is also central to our culture and part of what makes AstraZeneca a great place to work. We know the health of people, the planet and our business are interconnected which is why we’re taking ambitious action to tackle some of the biggest challenges of our time, from climate change to access to healthcare and disease prevention.

Introduction to Role

At AstraZeneca, we’re not afraid to do things differently. We’re resetting expectations of what a bio-pharmaceutical company can be. This means we’re opening up new ways to work, pioneering cutting-edge methods and bringing unexpected teams together. At AstraZeneca, we challenge the norm, and that means we expect our people to as well. In order to develop life-changing medicines, we approach problems in a different way – agile, nimble, and focused on what our people need to make groundbreaking discoveries. We are currently recruiting for a Personal Assistant to provide support to the Head of GPPM Oncology and the GPPM Oncology Leadership Team. This is an exciting opportunity for you to take on a challenging, proactive, and fast-paced varied role!

Accountabilities

In this exciting role, you will have the opportunity to work closely with senior stakeholders and a dynamic team within Global Portfolio and Project Management (GPPM) Oncology. You will provide comprehensive administrative support, including organizing complex global meetings, managing diary arrangements, handling expenses, tracking budgets, and coordinating travel in accordance with AZ policy. Reporting into the Head of GPPM Oncology, you'll align with the priorities of the GPPM Oncology Leadership Team. Your responsibilities will include organizing GPPM Oncology team meetings, townhalls, and engagement events, often coordinating large groups in a hybrid format across multiple locations, managing room bookings, catering arrangements, and facilitating global conference and video calls. You will also attend key team and project meetings to assist with document preparation as needed, as well as raise purchase requisitions/orders and manage vendor creation through Coupa. You will also be working closely with the Personal Assistant of the SVP of GPPM and Business Development, and Personal Assistants of the GPPM Leadership Team and the Oncology R&D and Business Units, contributing to team success through shared tasks. As part of a collaborative administrative support team, you'll share best practices, provide support, and resolve issues. You'll prioritize workloads to meet personal and unit targets, all while learning from experienced professionals and growing in your role.

Other Responsibilities:

• Provide project support (non drug-project initiatives) when required.

• Support the GPPM Oncology Leadership team members and their teams with priorities.

• Perform other administrative tasks using independent judgment and discretion.

Essential Skills/Experience:

• Prior PA/administrative experience at the VP level or similar.

• Excellent teamwork, networking, and influencing skills.

• Outstanding written and verbal communication skills.

• Proven experience working with large groups of senior leaders.

• Proficiency and confidence in using a wide range of technology and IT software.

• High resilience and the ability to work effectively under pressure.

• Ability to prioritize multiple demands in a fast-paced environment.

• Ability to think beyond the immediate scope of your role, challenge the status quo, and explore opportunities for continuous improvement.

• Strong problem-solving skills, a proactive, can-do attitude, coupled with a high level of common sense and initiative.

Desirable Skills/Experience:

• Experience of working in Pharma or healthcare

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

A fast-paced place in constant evolution, here you'll have the opportunity to make change a reality. Trusted and accountable, our people have the opportunity to challenge the way we work, make quick decisions and work together to make it happen. Here we have a voice, empowered to speak up and unleash our creativity to deliver real change.

Ready to take on this exciting challenge? Apply now!

Great People want to Work with us! Find out why:

• GTAA Top Employer Award for 11 years
• Top 100 Employers Award
• Canada’s Most Admired Corporate Culture
• Learn more about working with us in Canada
• View our YouTube channel

Are you interested in working at AZ, apply today!

AstraZeneca is an equal opportunity employer that is committed to diversity and inclusion and providing a workplace that is free from discrimination. AstraZeneca is committed to accommodating persons with disabilities. Such accommodation is available on request in respect of all aspects of the recruitment, assessment and selection process and may be requested by emailing AZCHumanResources@astrazeneca.com.

#LI-Hybrid

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.