Associate - Responsible for Information and Publicity (RIP Associate)

AstraZeneca is a global, science-led, patient-focused biopharmaceutical company that focuses on the discovery, development and commercialisation of prescription medicines for some of the most serious diseases. But we’re more than one of the world’s leading pharmaceutical companies.

We are now looking for an Associate - Responsible for Information and Publicity (RIP - associate) ! This is a unique, blended role whereby you provide support to the Nominated Signatory, including the (pre)-approval of specified materials and activities linked to promotion, interactions with Health Care Professionals and Organisations and other related areas such as non-promotional health education materials.

Main Responsibilities:

Mdeon VISA Approval from A to Z

• Acts as single point of contact and provides administrative support related to NS activities

• Fully handles the Mdeon process (preparation, compliance-related controls, timely submission and FU incl. resubmission of amended file in case of refusal)

• Handles the requests from abroad MCs in compliance with the specific Belgian procedures and deadlines (sends approval from BeLux NS team, approves fees intended by other MCs or global)

Grants and chairs

• Ensures planning, coordination, review of project proposal, controlling, execution, follow-up and correct closure of all grants and chairs (annual report request, payments and follow-up, closure of remaining accruals, closing of file in database).

• Obtains all approvals in the routing system (within medical and finance Depts).

• Handles budget provisions (monthly file to Genpact), ensures accurate budget allocation (payment % split) and liaises with Business Finance for KAP follow-up.

• Prepares the contracts, ensures they are signed and updates the contract database.

• Contacts KEES and hospitals on the contracts and projects.

Sponsoring /meetings approvals

• (Pre-)approves promotional activities (GEIP) against predefined principles on attendees, costs, material, location, meeting status, contracts, motivation letter...) and requests additional information if required

Promotional material

• Review each material into the system and attribute a NS ID.

• Checks the final approved field materials.

Contribution Committee

• Prepares the committee by collecting all project requests and controls the mandatory documentation (budget breakdown, project description...).

• Prepares the presentation, writes the minutes of the meeting, ensures all FU actions with committee members or requestors and keeps track of all projects in xls overview.

Monitoring

• Samples, Expired material and Regulatory reconciliation (Smpc, Pil, abridged version)

Disclosure

• Support for the implementation of the sunshine act. Ensure all reportable transfers of values to HCP, HCOs and Patient Organisations are identified and properly uploaded on the betransparent.be platform in due time. Relationship with customers (informative communication) and global support team

Your Profile:

• Bachelor's degree

• Minimum experience of 2 years within the pharmaceutical and/or medical device industry in medical/RA, scientific or clinical development departments

• Ideally a previous experience in an administrative (office-based) position within a pharmaceutical company

• A solid understanding of the legislation on promotion, the deontological code and practices and their application to health care professionals

• Understanding of business, commercialization, and marketing of medicines

• Strong communication skills

• Good knowledge of French, Dutch and English

• Ability to work in cross-functional teams

• Knowledge of GPDR is an asset

Why AstraZeneca?

At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We’re on an exciting journey to pioneer the future of healthcare.

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.