PA / Administrator – 10 Month Secondment / FTC

PA / Administrator – 10 Month Secondment / FTC

Are you ready for an exciting challenge? We have a 10-month opportunity for a Personal Assistant/Administrator to join Precision Medicine and Biosamples (PMB). This role offers a chance to engage in varied tasks within our dynamic team. Reporting to PMB’s Administration Team Lead, you'll provide high-quality support to up to two members of the PMB Leadership team and handle general administrative duties for their global departments and the wider PMB function. We're seeking an enthusiastic, driven, and flexible individual who thrives in a fast-paced, complex, global environment and has experience supporting senior-level executives.

ACCOUNTABILITIES

-  Proactive calendar management, identifying and resolving conflicts

-  Coordination of complex travel including VISA arrangements when required

-  Timely completion and submission of expenses in line with company policy

-  Management of internal and external meetings across multiple time zones (face-to-face, hybrid & virtual)

-  Attending and supporting key team/project meetings (agenda planning, documentation preparation, minute taking & action tracking)

-  Working alongside talent acquisition and HR to coordinate the recruitment cycle

-  Contributing to the management of the PMB central mailbox

-  Proactive resolution of issues and challenges relating to administrative requests

-  Working collaboratively to deliver local and global initiatives that create engagement & well-being

-  Becoming an expert user in key business systems and processes

-  Providing support to internal and external site visitors

-  Working collaboratively with global peers to deliver a consistent and professional global support service, including knowledge sharing and training within the PMB office management team

-  Independent planning/organization of own workload, ensuring all activities are completed accurately and on time while using and developing standard processes

ESSENTIAL SKILLS/EXPERIENCE

-  Previous Personal Assistant experience

-  Proficient user of Microsoft programmes including MS-Teams, PowerPoint, and SharePoint

-  Experience and confidence using virtual meeting technologies

-  Ability to effectively manage a diverse and demanding workload including multiple projects/tasks simultaneously

-  Strong organizational, forward-planning, team-working skills with attention to detail

-  Strong customer service skills

-  Excellent verbal & written communication, and interpersonal skills

-  High degree of personal credibility when working with internal and external organizations

-  A strong self-starter, ability to work independently and respond to changes in customer/collaborator demands with the flexibility to adapt to changing situations

-  Good business awareness with sensitivity to confidential information

DESIRABLE SKILLS/EXPERIENCE

-  Experience of supporting a remote manager and distributed team

-  Experience of working in a global organization; with the ability to work across boundaries and different cultures

-  Experience of working in a pharma or healthcare environment

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

AstraZeneca offers an environment where you can truly make an impact. With meaningful work that contributes to breakthroughs in medicine, you'll be part of a distributed team that empowers you to apply your skills for genuine patient impact. Our culture encourages innovation, intelligent risk-taking, and collaboration across diverse areas. You'll have access to great tools, smart colleagues, and opportunities for career growth. We value learning, development, and celebrating successes together.

Ready to take on this exciting role? Apply now and become part of our journey!

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorisation and employment eligibility verification requirements.